Custodians | One Summit Capital

Privacy Policy

The privacy of our investors is very important to us. This Privacy Policy sets out the information practices for One Summit Capital, including what types of personal and business information is collected, how the information is used, and with whom the information is shared. We are committed to protecting your privacy and maintaining the confidentiality of your information.

Definitions you need to know:

"We, our and us" mean, as applicable, any One Summit Capital employee.

"You and your" means each person, whether an individual, corporation or trust, who has made an application to us for or signed an application in respect of any Service offered by us, including any co-applicants, guarantors or personal or corporate representatives such as directors.

"Data Protection Legislation" means all applicable data protection and data privacy legislation including the Personal Information Protection and Electronic Documents Act (Canada).

What personal information do we collect?
The term “personal information” refers to any information about you (or other identifiable people) including information that may specifically identify you or them. We collect personal information that you provide to us, which may include the following:

Your full name, address, occupation and date of birth, as required by law;
Identification, such as a valid driver's license or passport;
Your social or national insurance number for ID or income tax reporting purposes, as required by law;
Your financial information including annual income, assets and liabilities, and banking information;
Your employment history;
Information about third parties such as your spouse if you are applying for certain Services, where this information is required by law or necessary for us to perform a contract with you.
Sources of Funds and AML (Anti Money Laundering) Compliance

For legal entities such as businesses, partnerships, trusts, estates or investment clubs, we may collect the information referred to above from each authorized person, partner, trustee as appropriate.

How do we collect your information?
We collect your personal or business information directly from you in order to provide you with Services and perform contracts with you, to meet legal and regulatory requirements and to comply with our legal obligations, for the purpose of our own legitimate business interests (where these are not overridden by your rights and freedoms) such as to keep in contact with you, and for any other purposes to which you consent. Your information may be collected from a variety of sources, including:

Applications, questionnaires or other forms that you
submit to us or contracts that you enter into with us;
Your transactions with us;
Meetings and telephone conversations with you;
Bank reference checks, identity checks and money laundering checks; and
Our websites.

We may also monitor any telephone call we have with you. The content of the call may also be retained. This is to establish a record of the information you provide, to ensure that your instructions are followed properly and to ensure customer service levels are maintained.

How do we use your information?
We collect and use your personal or business information in order to give you the best possible service and for the purposes set out in your agreement(s) with us, such as:

To establish your identity and verify the accuracy of your information;
To confirm your firm status;
To understand your needs;
To determine the suitability of our investment recommendations for you;
To determine your eligibility for our Services;
To set up, administer and offer Services that meet your needs, including fulfilling any reporting or audit requirements;
To provide you with ongoing Service, including executing your transactions;
To provide you with confirmations, tax receipts, proxy mailings, financial statements and other reports;
To meet our legal and regulatory requirements;
To manage and assess risks; and
To protect us from error and to prevent or detect fraud or criminal activity.

We collect, use and disclose your social or national insurance number, social security number or other government-issued personal or business identification number for ID verification purposes and for income tax reporting purposes, as required by law. In addition, we may ask you for your SIN to confirm your identity. This allows us to keep your personal information separate from that of other customers, particularly those with similar names, and helps maintain the integrity and accuracy of your personal information. You may refuse to consent to its use or disclosure for purposes other than as required by law.

We will store your personal information for no longer than 7 years as per AMF compliance, and our retention of the information will be in accordance with our internal policies and regulatory requirements.

How do we obtain your consent (where needed)?
Where we need your consent in order to process your personal information in a certain way, we will rely on your actions as indications of your consent to our collection, use and disclosure of your personal information. For example, by signing an application form, voluntarily providing your information to us directly and continuing to do business with us, you are consenting to the collection, use and disclosure of your personal information for the purposes identified in this Privacy Policy. One Summit Capital will not, as a condition of the supply of Services, require you to consent to the collection, use or disclosure of your personal information beyond that which is required to fulfill these purposes and regulatory requirements.

Who do we share your information with?
We may share your personal or business information within One Summit Capital for the purposes set out above. We do not provide directly all the services related to your relationship with us. We may use third party service providers or agents such as:

Financial service providers such as investment dealers, custodians, banks and others used to finance or facilitate transactions or operations on your behalf;
Transfer agents, portfolio managers, brokerage firms and similar service providers; and
Other service providers such as tax preparation services

Who do you contact if you have any questions or concerns?
If you have any questions about our privacy policies and practices and how they relate to you, please contact our office by telephone at (514) 486-4763 or by email at admin@onesummitcapital.com

Last updated as of November 25, 2024.